Proof of residency is needed to register for schools, visas, and state or national programs.Most places, like the public library or the Department of Motor Vehicles, only require you to show a utility bill or lease, but some agencies may ask for an "Affidavit of Residency" -- a letter testifying to your residency.To write a letter for proof of residence, you need to provide your legal name, certify your address and the length of time you've lived there, note any other residents living at that address, and type a legally binding oath about the accuracy of the information provided.
Step 1: Understand the requirements of the letter.
Certain demands of the affidavit may be made by the school or agency that requires such a letter.The name, address, and length of residency must be disclosed in the letter.Some landlords will need to sign the letter.The submission of other supporting documentation is required for some letters.Attach a copy of your lease agreement or contract to purchase the property to certain agencies.A current utility bill made out to your name is more common.The affidavit must be notarized before it is submitted.
Step 2: Support documents can be collected and copied.
You need to submit the appropriate documents with your letter of residency.Lease or purchase agreements for the current residence are a few examples of supporting documents.There are utility bills for your current residence.Your address information is on old tax and payroll forms.
Step 3: Discuss the affidavit with your landlord.
If the agency requires the signature of your landlord on the letter, you should contact them as soon as possible.If the document must be signed by both of you, then you and the landlord must sign it.
Step 4: You can make an appointment.
You should contact your local notaries to make sure that your documents can be notarized in a timely manner if you don't have an appointment.
Step 5: The heading should be for the letter.
"Affidavit of Residence" should be read in the heading.This should be at the top of the letter.Only go up one size if you want to make the fonts slightly larger.This is a legal document so keep it formal.The letter can be labeled by typing the word subject at the top, followed by the words "Affidavit of Residence" or "Proof of Residency."The left margin should match the rest of the letter.Affidavit of residence is a subject.
Step 6: The letter needs to be dated.
All official documents should be dated.You can format it as you please.You can write out all the numbers, such as "January 3, 2015".The date should be placed at the top of the letter.There should be two lines below the centered header for the date.The date should be at least two lines above the subject.If the letter will be notarized, you should make sure the date on the document matches.
Step 7: Please include your contact information.
All of your contact information can be found at the top left.If someone needs to contact you in regards to the letter, this is important.The address should include street name, city, state, and zip code, as well as the phone number.
Step 8: The company or individual should be addressed.
The person, company, or institution that requested the letter be addressed first.The full name of the company or individual should be included."To Whom It May Concern" is the best way to address the letter if you don't know who to send it to.
Step 9: Start with your legal name.
You should include your full legal name in the document since it is a legal document.Don't use shortened forms of your name."I, your full legal name,..." is the way proof of residence letters start.
Step 10: Do you know your address?
Your entire address is the first thing you want to include.The most important part of the letter is this.I swear that I live at 123 Street Road, City, State, Zip Code.I certify that I live at 123 Street Road.
Step 11: How long have you resided at the residence?
It needs to be as precise as possible.If possible, give month, day, and year.Give month and year if you don't know the day.I certify that I have resided at this residence for three years.
Step 12: Any other residents should be included.
The names of the other people who live with you should be included in the letter.If they have resided for different lengths of time, include how long they've lived with you.If you want to verify your child's address for a school district, this is important.
Step 13: You can type your oath.
You are swearing under oath that you are telling the truth.You are certifying that the previous statements are accurate if you place an oath beneath them.If you are found to be lying, you could be charged with perjury.I certify that the information is true and accurate.I am responsible for any civil or criminal penalties that the law provides if this information is false.
Step 14: You can follow with a closing phrase and your name.
Two single-spaced lines below the last sentence in the affidavit, type " Sincerely," "Regards," or some other closing remark.As your full name appeared at the beginning of the letter, three or four lines below that type it out.The legal names should be the same on all other legal documents and the supporting documents.
Step 15: You have to sign and date the letter.
The lines between your name and the closing statement can be used to sign and date the document.If the document is to be notarized, do not sign and date it until the person who signed it can testify.
Step 16: You can make a line for the signature.
The signature line for the public is at the bottom of the letter.Sworn to and subscribed before me.
Step 17: There is a space for a landlord's signature.
If the landlord is required to sign the letter, place a signature line for them.
Step 18: Take the document to the person who is supposed to sign it.
If you have to have the letter signed by a local person, take it to them.Notaries can be found in government offices and at many mailing counters.A list of notaries will be provided by a quick internet search.You will need a letter and two forms of identification.If his or her signature is required on the letter, you may need to have your landlord present.
Step 19: You can save a copy of the letter.
Make sure to keep copies of the letter and supporting documents as a legal document.
Step 20: The purpose of the letter is what you should start with.
The purpose of the letter is to verify the residency of your tenants.It's important to include the full legal name of your people.The letter is to verify the names of immigrants.I am writing to verify the residency of my tenant in order to be the landlord of INSERT NAME OF COMPLEX.
Step 21: The address should be included.
The address of the property is the next thing you want to include.The second most important piece of information in the letter is this.I am writing to verify that there is an occupant at 123 Street Road.I am writing to confirm that immigrants currently live on my property located at 123 Street Road, City, State, Zip Code.
Step 22: They have resided at the residence for a long time.
This should be as precise as possible.If possible, give month, day, and year.Give a month and year if you don't know the day.There are immigrants who have resided at the property.You might have to say that they live at your property.If you have to give the duration, make sure you know.
Step 23: You should include the rent amount.
Monthly rent is required in some proof of residence letters.Find out if this is required in your letter.It is possible that the utilities are included in the rent.
Step 24: Offer to answer questions.
You are willing to answer more questions if you state so in the last paragraph.The person reading the letter will know how to contact you if you include your phone number or e-mail address again.
Step 25: You should follow with a closing phrase and your name.
The affidavit should have two lines below it.You can type "sincerely," "regards," or something similar.You can type out your full name with three or four lines below.Don't use shortened forms of your name.
Step 26: The letter needs you to sign it.
You can sign the letter by printing it out.
Step 27: You can type the letter.
The letter can be typed in standard format.The size of the letter should be 12.Times New Roman, Arial, or similar should be used.Use one-inch margins.Don't use italics or bold words.
Step 28: Use a business letter format.
The block format is used for business letters.The letter should have a space between each paragraph.There are two spaces between the end of the last paragraph and the closing.Don't shorten your paragraphs.
Step 29: Look at your letter.
This is a legal document, so make sure the language is clear and not mangled.If you use a spellchecker, have someone else read it.