The consequences of poor communication in healthcare can include incomplete medical records and poor patient service.
Records management strategies help companies.Companies experience miscommunication and data loss when they don't have a documented records management strategy.How can you prevent poor records management at your company?
When you need your records for things like taxes, budgets, or payroll, bad records management can lead to serious problems.
If not nipped in the bud early, it can potentially cause a company to close their doors, as it results in a range of consequences.
By asking yourself a few questions, you can see if your processes are putting you at risk.
Is it possible to find the exact location of a record at any time?If your record keeping processes leave your archives disorganized, you can end up losing time and productivity while you and your employees look for information.There are laws that penalize companies if they don't give information in a timely manner.
Is there a lot of the same document in the office?If that is the case, it will be difficult to make sure your records stay up to date and don't lead to later discrepancies in numbers and information.
Do you know the retention times for your records?Is there a plan to follow them?Many types of business documents are required to be kept for a specific period of time by various laws, and if you are tossing out too early or hanging on too long it can lead to thousands of dollars in fines.
If there is a fire or a data breach, what happens to your records?It is important that you have a backup plan for keeping copies of records in a second location.
There are a range of risks with poor record keeping at the center.
If records aren't managed properly, they can lead companies down the road to potentially damaging consequences, and every type of information needs to be tracked for one reason or another.
Businesses can achieve better bottom-line results by using records management.
You can avoid consequences down the road by creating a well thought out records management plan and using a regular system audit and update process.
Off site storage is where facilities handle the management of paper records.
When you have electronic records, cloud storage and document management systems can help you find them.
As you plan for new records storage and management plans in the future, you can establish a record of past approaches for you to compare.
For file and flood damage, records, backup tapes, and backup server can be kept at an offsite storage facility.